Rental Property Ownership Classification If you would like ust ot manage more than one unit for you, please fill in a separate questionnaire for each unit.
Is this property owned by a corporation, such as an LLC?(Required) Select Yes or No Yes No
Corporate Information Primary Responsible Party for the Corporation
First
Middle
Last
Corporate Street Address
Primary Property Owner Information Enter the contact information for the primary contact for this property. You will be given an opportunity to provide contact information for multiple property owners.
Primary Owner
First
Middle
Last
Primary Owner Home Address
Are you the sole owner of this property?(Required) Yes No – Two Owners No – Three Owners
Second Property Owner Information Secondary Owner
First
Middle
Last
Secondary Owner Home Address Leave blank if same as primary owner home address.
Third Property Owner Information Third Owner
First
Middle
Last
Third Owner Home Address Leave blank if same as primary owner home address.
Additional Owner Information Additional contact who is not an owner? Is there an additional contact that you would like us to communicate with about your property but is not actually a property owner?
Select Yes or No Yes No
Additional Contact who is not an owner Additional Contact Name
First
Middle
Last
Previous Property Management Company(Required) Did you have your property under management with a property management company prior to applying with HomeVault Property Management?
Yes No
Please provide the name and contact details for the previous property management company in the box below
Rental Property Information Enter the requested information regarding your rental property.
Rental Property Address(Required)
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Property Type(Required) House Townhouse Condo Duplex Multi-family house
Parking Type(Required) Enter the Type of parking provided with this property
Attached Garage Detatched Garage Secured Parking Lot Off Street Parking Assigned On Street Parking Carport None
How Many Parking Spaces?(Required) Or number of cars for garage or carport
0 1 2 3 4 5
Storage Spaces(Required) What type of additional storage spaces are included with this property?
None Building Storage Room Building Garage Storage Cage Property Shed Other
HVAC systems What type of heating and cooling systems are in place?
Does the HVAC system need to be winterized? Yes No
Keys Please note that if the unit is vacant we will be removing the lock on the front door and replacing it with a keyless system (unless any HOA rules prohibit that). The existing lock on the front door will be discarded (we do not store the locks) and all other locks will be replaced with smart locks keyed to our master key system.
Which keys and passes will you provide?(Required) Is the property a part of a Home Owner's or Condo Association?(Required) Yes No
HOA or Owners Association Information If the property is a part of an HOA or an Owners Association complete this section. Providing this information will allow us to provide better care for your property.
Primary contact at Management Company
First
Last
Please upload here any HOA documentation, such as House Rules, By-Laws, CC&Rs etc.
Current Occupancy Status What is the current occupancy status of the property?(Required) Vacant Tenant Occupied Owner Occupied
If Owner Occupied – when will the unit become vacant? If Tenant occupied – please upload here the lease, application file, ledger, move in inspection and any other applicable documents
Utilities Electricity(Required) Gas(Required) Heat(Required) Water / Sewer(Required) Trash(Required) Cable Television(Required) Satellite Television(Required) Internet(Required) Pets Are there any HOA restrictions on the number and size of pets? Please select below. If not HOA restrictions, we will accept up to 3 pets per unit.
Dogs allowed(Required) Cats allowed(Required)
Amenities Unit amenities Community amenities Any special features or amenities? Please provide any other amenities or attractive features here, like new appliances provided, details about the kitchen (whether it’s updated, has granite countertops, island etc.), a patio or deck, a fenced backyard, recent exterior or interior building upgrades, or other notable feature.
What are the top 2-3 features that you would like us to advertise?
What are the floor coverings? Wood (what type?), laminate, vinyl, carpet, ceramic tile, slate, parquet etc.
Mortgage Information Is there a mortgage on the property?(Required) FHA Mortgage?(Required) Mortgage Details(Required) Please provide mortgage details here: mortgage company, original year of purchase, original mortgage amount, current mortgage balance, current mortgage monthly payment.
Property Insurance Information You are required to obtain an insurance policy specifically for rental property, which is different than a policy for homeowners. We have licensed insurance agents on staff that exclusively focus on landlord insurance, just let us know if we can help!
If you would prefer to provide your own insurance, please ask your agent to add us HomeVault Property Management, LLC an “Additional Insured” to your policy and answer the following questions.
Do you have your property insurance information available?(Required) Yes – I will upload a copy of the insurance policy below No – I will submit this information later
Upload Insurance Policy(Required)
Maintenance Information Please provide as much of this maintenance information as possible so that we can better care for your property.
Air Filters(Required) How many air filters and what sizes? For example: “2 filters. 20x20x1 and 20x30x1
Main Water Shut-off Where is the main water shut-off location
Plumbing Clean-Out Location
Do you have a pest control or termite services contract on this property? Pest control or termite services contract details Pest Company Name, Phone/Email address, Next Service date, Service Frequency
Do you have an irrigation system service contract on this property? Irrigation system service contract details Irrigation Company Name, Phone/Email address, Next Service date, Service Frequency
Any Immediate Needs? Any repairs or improvements that you would like HomeVault Property Management to coordinate right away or especially prior to marketing the property?
Does the property have an alarm system?(Required) Yes No
Alarm Information Is the Alarm Monitored? Yes and I will continue to pay for it to be monitored as a benefit to the tenant Yes but once the contract expires I will not keep it active No
Property Preservation Gutter Cleaning Service & Annual Exterior Inspection(Required) HVAC Coil Cleanings(Required) Annual or semi-annual HVAC coil cleaning will add years to your HVAC system (paying for itself). Proactive service is cheaper than reactive and also keeps your tenants happy and ready to renew.
Full Service Lawn Package(Required) Tenants are responsible to mow the lawn, but they only do the bare minimum. Over time, weeds take over the lawn and shrubs and ornamental trees become overgrown and unsightly. Utilizing a full service lawn package preserves the excellent curb-appeal you need when it is time to re-rent or sell.
Sprinkler system(Required) How did you hear about us?(Required) Please enter how you heard about HomeVault Property Management.
Internet Search Online Reviews Mailer An existing HomeVault client referred you to me A real estate broker referred you to me Other
Thank you for taking the time to complete this form. The information you provided will help us properly manage your property in accordance with our two guiding principles: 1. Assist you with minimizing the risks associated with being an investment property owner and 2. Assist you with maximizing the long term returns associated with being an investment property owner.
We will use this information to prepare your management agreement and associated documents. If your property is, or will soon be, vacant, we will schedule a time for us to conduct a comprehensive evaluation of your
property, install a keyless smart lock if allowed, and have our professional photographer shoot photos and video and roll out the marketing on your property. We look forward to working with you and you will hear from us very soon!
